FAQ - Human Resources

New FAQ posted on July 30, 2013, are noted in orange. FAQ in black were submitted and answered prior to July 1, 2013, and remain here as archived items. For the most up-to-date information, visit the University Human Resources website.


I currently have a legacy UMDNJ volunteer faculty appointment and would like to understand if there is anything I need to do following the integration.
All legacy UMDNJ volunteer faculty appointments carried over to Rutgers on July 1, 2013. We recommend that you reach out to the school in which you have your appointment for more information. If you have IT or email needs, please visit oit.rutgers.edu/integration. If you need library access, you will need to obtain a library barcode and PIN to log in from off-campus locations. Contact Kerry O’Rourke (for New Brunswick/Piscataway-based volunteer faculty) at 732-235-7606 or orourke@ca.rutgers.edu or Roberta Bronson Fitzpatrick (for Newark-based volunteer faculty) at 973-972-5498 or fitzparb@ca.rutgers.edu for more information.

I work for the medical school but my department is in the hospital at 150 Bergen Street. Will we have to move?
Physical moves are dependent on function and needs. If your department is slated to move, your department head will be notified.

Will legacy UMDNJ employees be entitled to the Rutgers Golf Course faculty/staff rates?
Yes, legacy UMDNJ employees will be entitled to the Rutgers Golf Course faculty/staff rate. Legacy UMDNJ employees must present their valid ID cards to receive the discounted rate.

As a legacy UMDNJ employee, how do I request travel expense reimbursement?
Legacy UMDNJ employees will continue to utilize the same portal and complete the legacy UMDNJ Travel Approval/Advance form and Travel Expense Report.

As of July 1, why are there different ID card types in use?
The RUconnection Card is the official photo identification card issued to faculty, staff, students, and guests on all Rutgers campuses. As the integration progresses, Rutgers will begin issuing RUconnection cards to legacy UMDNJ individuals. In the meantime, different card types must be issued and used to support Rutgers and legacy UMDNJ systems.

If I am a legacy UMDNJ faculty, staff, or student, will my ID card still work or do I need to get a new card?
Legacy UMDNJ individuals will continue to use their existing UMDNJ ID cards until further notice in order to access legacy UMDNJ buildings and services.

When will legacy UMDNJ cards be replaced with Rutgers cards?
UMDNJ ID cards will likely be replaced with Rutgers RUconnection ID cards in the fall of 2013. Information about when and where to obtain a RUconnection ID card will be provided at a later date.

If I have an issue with my ID card, where do I need to go or whom do I need to contact?
During the integration period, legacy UMDNJ individuals will continue to visit legacy UMDNJ public safety offices while other Rutgers individuals will continue to visit Rutgers RUconnection offices.

Following integration of Rutgers with the University of Medicine and Dentistry of New Jersey, what will happen to my state-issued benefits (health care, retirement, dental, etc.)?
Most employees at Rutgers and UMDNJ already participate in the State Health Benefits Program and state retirement programs. We are not aware that the state is anticipating making changes to these health benefits and retirement programs as a result of the integration. If any changes should occur to state-sponsored benefits, they would have to be instituted by the State of New Jersey.

What about those benefits that are not state-issued (tuition remission/reimbursement, vision, paid time-off/leave policies, etc.)?
No changes to non-state benefits are currently anticipated for July 1, 2013. Following the integration of the two institutions, employees will continue to enjoy the employee benefits they received prior to the integration as outlined by policies and negotiated agreements effective for their legacy institutions.

How do I know if an employee benefit is considered a state benefit or a non-state benefit?
State employee benefits include: medical, dental, and prescription drug coverage; pension plans, including the Alternative Benefit Program, the Public Employees Retirement System, the Police and Fireman’s Retirement System, and the Defined Contribution Retirement Program; contributory and noncontributory life insurance; temporary disability insurance; and family leave insurance. All other benefits are considered non-state benefits. If you still have a question as to whether a benefit is considered a state benefit or a non-state benefit, please contact your Human Resources benefits representative.

How will tuition remission/reimbursement be handled? Will UMDNJ employees be able to enroll in courses at Rutgers for free or at a reduced rate?
This benefit will not change following the integration on July 1, 2013. Employees will continue to have the same tuition remission and reimbursement benefits that they have at their legacy institutions.

Are there plans to bring Rutgers and UMDNJ staff benefits in line at some point in the future?
Efforts are now focused on assuring that there are no interruptions of benefits or services to Rutgers or UMDNJ employees as a result of integration. Following July 1, attention will be given to opportunities for alignment of the two workforces.

I live in Pennsylvania. When the New Jersey state residency requirement went into effect, I was exempted from the requirement because of my prior employment. Will I be grandfathered in and exempted from this requirement when my unit is moved into Rutgers?
On July 1, 2013, all UMDNJ employees who are transferred to Rutgers and who were exempt from the New Jersey First Act will continue to hold their exempt status. New employees hired after July 1, 2013, will have to conform to Rutgers’ policy as it pertains to the New Jersey First Act.

What happens to my accrued paid time off after integration? Do I have to be concerned that I may lose my days? Will I have to conform to a new leave policy?
UMDNJ employees who transfer to Rutgers on July 1, 2013, will continue to receive the benefits to which they are entitled, as outlined under the existing policies and negotiated agreements. All accrued leave will transfer with the UMDNJ employees who are transferred to Rutgers.

If I retire from state service after July 1, 2013, will I be paid for unused sick or vacation days?
Any employee choosing to retire following July 1, 2013, will be entitled to the same benefits they are entitled to under state law and as outlined within the policies and negotiated agreements of their legacy institution.

Do the criteria for buying health insurance, including prescription drug benefits, through the State Health Benefits Plan (SHBP) still apply? Are faculty/staff members still able to do so when they retire?
The criteria for purchasing coverage are set by the State of New Jersey, and the state has not indicated that there will be any change as a result of the integration of Rutgers and UMDNJ. For more information on postretirement health care benefits, please see the State of New Jersey’s Enrolling in Health Benefits Coverage When You Retire Fact Sheet.

I am currently enrolled in PERS. Does my transfer to Rutgers University constitute a break in service?
Any employee being transferred into Rutgers as a result of the integration will not experience a break in service for the purposes of calculating and receiving retirement benefits. For more information on the PERS system, please see the State of New Jersey’s PERS Retirement Planning Information, PERS Retirement Facts, and the Online Guide to Retirement.

What will happen to union contracts already in effect?  Will there be layoffs?
According to the Restructuring Act, unionized employees at Rutgers and UMDNJ continue employment under the terms of their respective collective negotiating agreements until such time as new or revised agreements are reached. The Restructuring Act states that there can be no layoffs of union employees as a result of the restructurings until July 1, 2014.

Will I still be represented by the same union?
According to the statute, Rutgers and UMDNJ employees will continue to be represented by their respective majority representative.

What paid holidays will UMDNJ employees receive when they transfer to Rutgers?
As of July 1, 2013, UMDNJ staff members who are transferred to Rutgers will continue to receive the same paid holidays they received while at UMDNJ.

Have there been any talks/considerations of a pension buy-out for senior personnel after July 1, 2014?
To date, there has been no information from the state about any such program. The only entity that is authorized to implement early retirement programs for public employees who receive retirement benefits through the state pension system is the State of New Jersey. For more information, see the State of New Jersey’s Retirement Incentive Programs Fact Sheet.

Will tenured faculty at UMDNJ retain their tenure at Rutgers?
Yes. In accordance with the statute, tenured UMDNJ faculty will retain their tenure when they transfer to Rutgers.

When will employees who are represented by unions be given notice that they will be transferred to Rutgers, University Hospital, or Rowan University?
In accordance with the legislation establishing the integration of Rutgers and UMDNJ, any employee represented by a union who is on the UMDNJ payroll on June 30, 2013, will be transferred to a new position at Rutgers, University Hospital, or Rowan on July 1. If you are transferred to Rutgers, you will receive a notice of assignment from the university in mid- to late-May.

I believe my particular position is slated to be transferred to Rowan University. Can you tell me anything about the integration of Rowan University and certain schools at UMDNJ?
Under the terms of the legislation, UMDNJ’s School of Osteopathic Medicine, located on the Stratford campus, will be transferred to Rowan University. The Rowan Integration website is available to answer your questions regarding the integration of Rowan University with the School of Osteopathic Medicine.

I am a foreign national working under an approved work visa. Will I have to conform to a new policy after the two institutions are integrated on July 1, 2013?
Foreign nationals hired prior to July 1, 2013, by either UMDNJ or Rutgers pursuant to the institutions’ “Hiring Foreign Nationals” policy will continue to be governed by the policy of the institution at which they were hired. On July 1, 2013, Rutgers will have one updated “Hiring Foreign Nationals” policy that will apply to employees hired after that date. The new policy will be communicated to all hiring managers once it is updated and prior to July 1, 2013.

I am currently employed by both Rutgers and UMDNJ (full time at one institution and part time at the other). Will I have to resign one of my positions when the integration takes place?
An integration team is currently researching this issue to determine a policy that is consistent with currently negotiated agreements, state statutes, and regulations. As soon as a policy decision is reached, information will be included in the integration enewsletter and on this integration website.

I am currently working at UMDNJ. If I retire after July 1, 2013, as an employee of Rutgers, will I be entitled to receive tuition remission for myself and my children?
UMDNJ employees being transferred to Rutgers will retain the same educational benefits they currently receive at UMDNJ. Therefore, employees being transferred to Rutgers as a result of the integration will continue to follow the existing UMDNJ “Tuition Assistance Program” (Code 30-01-40-50:00).

As an employee, how and when will I get paid after July 1, 2013?
If you are a UMDNJ employee being transferred to Rutgers on July 1, 2013, you will continue to get paid in the same manner and within the same pay cycle that is currently in place at UMDNJ. Rutgers employees will continue to be paid as they have been paid prior to July 1, 2013.

Can current UMDNJ and Rutgers employees apply for open/new positions at Rutgers and UMDNJ?
Employees at either institution may apply for posted positions at UMDNJ or Rutgers via the appropriate applicant portal. However, any job change taking place prior to July 1, 2013, will not be treated as a transfer from one institution to the other, but rather as new employment. If an employee applies for, is offered, and accepts a position at either institution prior to July 1, he or she will have to give appropriate notice at his or her current job, end employment at his or her current job, and begin as a new hire at the other institution. Since he or she will be coming on as a new employee, rather than as a transferred employee, any employee who takes a new job prior to July 1, 2013, will not be able to transfer vacation time and may see a change in the cost of health care premiums, among other issues.

How will tuition remission/reimbursement be handled after July 1? Will legacy UMDNJ employees be able to enroll in courses at Rutgers for free or at a reduced rate?
Educational benefits are a term and condition of employment and must be negotiated. Therefore, education benefits for UMDNJ employees who are transferred to Rutgers on July 1, 2013, will be governed by the UMDNJ Tuition Assistance Program policy. The current UMDNJ policy does not include reimbursement for dependents and stipulates the criteria for use and the dollar amount for reimbursement.

Will UMDNJ employees qualify for tuition remission for current Rutgers programs, and will Rutgers employees have the ability to use remission toward current UMDNJ medical programs? Will there be any restrictions?
Educational benefits are a term and condition of employment and are subject to negotiations. UMDNJ employees being transferred to Rutgers University as a result of the integration on July 1, 2013, will continue to receive educational benefits as detailed in the existing Tuition Assistance Program policy for current UMDNJ employees. Current Rutgers employees will continue to receive educational benefits as specified in the Educational Benefits policy (60.2.1) for academic programs already in existence at Rutgers prior to July 1, 2013.

I am a full-time employee at Rutgers University. I got accepted to a program at the UMDNJ School of Health Related Professions. I would like to know if I qualify for tuition remission. I will start in September 2013.
Educational benefits for individuals employed in Rutgers University positions will remain the same after July 1, 2013, and as such will only apply to schools and academic programs that were part of Rutgers prior to integration.

I am currently in an aligned position at UMDNJ and am represented by a union. When our contract expires in 2014, will I still be represented by the same union, or will I be able to choose different representation?
Rutgers is required to honor the terms of existing contracts and agreements. Under the terms of the statute establishing the integration of Rutgers and UMDNJ, employees will be represented by the same legacy UMDNJ negotiating unit on July 1, 2013, that has represented them in the past. The expiration of the current collectively negotiated agreement is not related to issues of representation.

If I submit leave of absence paperwork to UMDNJ prior to July 1, will I have to resubmit leave paperwork to Rutgers after the integration? Will the terms of my leave be the same as they would be prior to the integration?
As of July 1, individuals employed in legacy UMDNJ positions at Rutgers will follow the same leave policies and utilize the same forms that were in place prior to July 1, 2013. Any employee going on or scheduling leave prior to July 1, 2013, should speak with UMDNJ HR and file the appropriate paperwork for a leave of absence and then follow up with HR after integration to ensure that no additional forms or documentation is required.

Legacy UMDNJ approved FMLA/FLA leaves will be honored by Rutgers in accordance with the applicable policies, procedures, and negotiated agreements in place for each category of employees, as well as federal and state laws. For more information, please review the UMDNJ Medical/Family Medical Leave Act policy (30-01-40-40:00).

I am currently an employee of UMDNJ. Will my salary scale change when the integration occurs in July?
We expect no change to existing salary scales as a result of the integration on July 1, 2013. Employees will continue to follow the salary scale in effect at their legacy institution prior to the integration.

Will staff retain their seniority after the integration?
Seniority is defined in negotiated agreements. Per the statute, negotiated agreements will remain intact and be honored following the integration. As such, seniority will continue to be honored.

If a UMDNJ employee applies for employment and gets a position at Rutgers before July 1, 2013, will they lose their UMDNJ seniority or will it go with them?
Any UMDNJ employee who accepts a position at Rutgers before July 1, 2013, will be considered a new employee at Rutgers; as such, no seniority will be transferred.

Will UMDNJ employees have free access to the Rutgers recreation centers as of July 1?
Extension of free access to services such as recreational facilities is a benefit, and such is a term and condition of employment and as such subject to the collective negotiations process. UMDNJ employees who will be transferred to Rutgers on July 1, 2013, will continue to be able to access specific campus recreational facilities as they do now, through payment of a membership fee to join. The fees for each campus will be posted via each recreation website:

After July 1, will new employees be Rutgers employees or legacy UMDNJ employees? What benefits will they be eligible for?
All new employees hired after July 1, 2013, will be considered Rutgers University employees. Benefits eligibility will be determined based upon the new employee's position within the university. For additional information about benefits eligibility for new employees, please contact University Human Resources, Benefits Unit at 848-932-3990.

I understand that there will be a distinction between employees who had previously worked at Rutgers before July 1, 2013, as opposed to those who had previously worked at UMDNJ prior to July 1, 2013. Can you explain the need for a distinction?
In order to identify employees for the purposes of payroll and benefits, Rutgers University will be using the term "legacy UMDNJ position at Rutgers" to denote a position that historically was associated with the former UMDNJ. This classification will be used for existing employees who are transferring to Rutgers because of the integration, as well as new employees after July 1, 2013, based on where their position originated.

Individuals employed in legacy UMDNJ positions at Rutgers are processed through the Banner payroll system. Many of these positions will be part of Rutgers Biomedical and Health Sciences, though some may reside in central administration or other areas within the university. Eligible individuals employed in legacy UMDNJ positions at Rutgers will have access to the same state-issued benefits as benefits-eligible employees in Rutgers positions, but may have different non-state benefits than those employed in Rutgers University positions due to the differences in negotiated agreements.

On July 1, 2013, what university holiday structure will people employed in legacy UMDNJ positions at Rutgers follow? What will happen to our floating holidays?
UMDNJ employees who are transferred to Rutgers on July 1, 2013, will follow the same university holiday schedule that is currently in place for UMDNJ and will be entitled to the same floating holidays. The holidays (university holidays and floating holidays) for legacy UMDNJ employees are outlined within negotiated agreements and UMDNJ policy. Those negotiated agreements and policies for legacy UMDNJ employees will continue to be in effect for July 1, 2013.

I am currently working in UMDNJ on a H1B visa that is valid till 2016. Will the visa issued by UMDNJ be valid as UMDNJ will be retired?
Those faculty and staff at UMDNJ who will be transferred to Rutgers on July 1, 2013, and who have been granted an H1B visa under the rules and guidelines of the UMDNJ policies should maintain their status under those guidelines.

Where can I find the attendance policy, holiday, and sick time policies for Rutgers?
All policies for Rutgers Human Resources items are located within the Rutgers Policy Library under section 60. While many of the policies for Rutgers and UMDNJ will remain the same after July 1, some changes will be made on a limited number of policies. More information on policies will be forthcoming closer to July 1, 2013.

If I scheduled a vacation for early July, will I be entitled to take it after the integration is effective?
Yes. We understand that many employees at both Rutgers and UMDNJ may have scheduled vacations for July and August 2013. Rutgers University will honor previously approved vacation plans.

When my position transfers to Rutgers, will my health insurance cost remain the same or will it change?  Will my accrued time off be lost?
Cost sharing for State Health Benefits is determined by the State of New Jersey. There are a few negotiated agreements that outline different health care costs; those agreements will continue to be honored per the statute.

UMDNJ employees who will be transferred to Rutgers on July 1, 2013, will continue to earn and use leave benefits as outlined in legacy UMDNJ policies and the negotiated agreements.

Will there be any opportunities for me to get more information about employee services following integration?
Rutgers is planning to hold information fairs in mid-July to provide employees in legacy UMDNJ positions at Rutgers with information about employee services at Rutgers. The dates and locations for these information fairs are:

  • July 15: Multipurpose Room at the Busch Campus Center in Piscataway;
  • July 16 and 23: New Jersey Medical School Grand Lobby at Rutgers Health Sciences Campus at Newark;
  • July 24: Atrium of the University Education Center at the School of Osteopathic Medicine at Stratford.

More information about these fairs will be provided in the next FAQ release.

Who should employees contact for questions related to compensation and benefits?
Rutgers and legacy UMDNJ employees seeking information about compensation and benefits after July 1, 2013, should contact University Human Resources at 848-932-3020 or on the web at uhr.rutgers.edu. Benefits and compensation are not expected to change on July 1, 2013, as a result of the integration.

Will UMDNJ employees being transferred to Rutgers be able to bid on employment opportunities for Rutgers positions? Will their Union representation change? If an employee in a legacy UMDNJ position is offered and accepts a Rutgers position, what non-state benefits will that employee have?
Unionized employees being transferred to Rutgers will continue to be represented by the same negotiating unit on July 1, 2013. These employees will be able to apply for all open positions at Rutgers, and will have bidding rights in accordance with the provisions of the negotiated agreements and policies applicable to the new position. If an employee in a legacy UMDNJ position is offered and accepts employment in a Rutgers position, then he or she will receive the non-state benefits that are associated with the new position, as outlined in negotiated agreements and/or policies.

Will legacy UMDNJ employees transferred to Rutgers receive discounts when purchasing tickets to Rutgers athletic events as of July 1, 2013?
UMDNJ employees who are transferred to Rutgers as a result of the integration will enjoy the same discount on tickets to Rutgers athletic events as any other Rutgers employee.

At Rutgers, employees earning over $141,000 a year who participate in the Alternate Benefits Program (ABP) receive contributions from the university toward their retirement up to the IRS contribution limit through the Rutgers ABP Plan and Trust program. Will UMDNJ employees being transferred to Rutgers be eligible for this program?
Participation in the Rutgers ABP Plan and Trust is a non-state benefit and is a term and condition of employment as outlined in negotiated agreements between the university and its employees. Legacy UMDNJ employees will not have access to this program on July 1, 2013, but will continue to have access to the Benefits Assistance Program (BAP), which ensures that employees who earn over $255,000 can continue to receive employer contributions toward their retirement.

Will employees who have scheduled a leave of absence with UMDNJ be required to resubmit paperwork to Rutgers after the integration?
Approved leaves of absence will be honored after July 1, 2013. Employees should follow up with their supervisor after integration to ensure leave paperwork has been appropriately filed with the university.

Will employees in legacy UMDNJ positions receive training related to changes in business processes, policies, or procedures applicable to their positions as a result of the integration of Rutgers and UMDNJ?
UMDNJ employees who are transferred to Rutgers as a result of the integration, and who will be working with legacy UMDNJ and Rutgers systems, will receive the necessary training through their respective departments. In addition, certain training opportunities may be available through University Human Resources’ Office of Learning and Professional Development. Please access the Professional Development Workshop and Course Schedule to find appropriate professional development opportunities.

I am currently employed at UMDNJ and am scheduled to be transferred to Rutgers on July 1, 2013. Who should I contact to add dependents to my health insurance after the integration?
Eligible employees will continue to be able to participate in the State Health Benefits Program. The legacy UMDNJ benefits unit will continue to process transactions, including the addition of dependents, following integration. Employees in legacy UMDNJ positions should contact the legacy UMDNJ benefits representatives.

Where can I download the medical and dental applications so I may add my new spouse to my coverage after July 1, 2013?
Forms may be downloaded from our website.

If a new employee is hired after July 1, 2013, will he or she be a Rutgers employee or a legacy UMDNJ employee for the purposes of benefits?
All employees who are hired at Rutgers after July 1, 2013, will be considered Rutgers employees. However, as a result of differences in negotiated agreements, certain new employees will be Rutgers employees hired into legacy UMDNJ positions. These positions are ones that are associated with units that had, historically, been part of UMDNJ. Employees in legacy UMDNJ positions will receive the non-state benefits associated with their negotiated agreements or applicable policies.

If a legacy UMDNJ employee accepts a new position at Rutgers after July 1, 2013, will he or she be considered a new hire or a transfer?
Employees who accept a new position at Rutgers following integration will simply transfer from one position to another and the terms and conditions of employment associated with the new position will apply.

Will legacy UMDNJ employees be eligible for the same employee discounts currently available at UMDNJ after July 1, 2013?
On July 1, 2013, employees in Rutgers positions and employees in legacy UMDNJ positions will be eligible for the same employee discounts program. The program will reflect all of the current discounts available to Rutgers employees as well as all of the current discounts available to UMDNJ employees. The Rutgers employee discount program is administered by Abenity. For more information, visit the University Human Resources’ Employee Discounts webpage.

After integration takes place, will legacy UMDNJ employees still have bumping rights?
Bumping rights and seniority are defined by negotiated agreements, the terms of which will continue to be honored after integration.

Is it possible to be reassigned to a location closer to your home?
The specific facility to which an employee will be assigned will be determined by the operating needs of the Rutgers department/unit.

Will employees still be able to vest in a state-issued pension plan after 10 years?
The rules governing vesting in state-issued pension plans are defined by the State of New Jersey. Only the State of New Jersey can change the rules for vesting in any of the state-administered pension plans.

Does the university provide an orientation for newly hired employees?
Yes, all newly hired Rutgers employees will be invited to attend the New Employee Orientation within their first week of employment. Orientation sessions will be scheduled on all three campuses beginning on July 1 to welcome faculty and staff to Rutgers. Employees at UMDNJ who will be transferred as a result of the integration will have the opportunity to learn more about Rutgers at employee information fairs scheduled for July.

Now that I am part of Rutgers, what required training do I need to take?
Similar to UMDNJ, Rutgers requires all employees to participate in regulatory training mandated by the government including: Preventing Workplace Harassment, Ethics, EOHSS, and Driving Defensively (for those who operate university vehicles). All those in legacy UMDNJ positions will be required to take Compliance Education each year, as required by the Corporate Integrity Agreement.

Will the appraisal process for Rutgers nonaligned staff change on July 1?
No, the performance appraisal process and cycle for Rutgers nonaligned staff will continue to be followed in accordance with University Policy 60.4.9. The development and implementation of a new performance appraisal tool will be in place for the Spring 2014 appraisal cycle for Rutgers non-aligned staff.

What will the appraisal process be for staff in nonaligned legacy UMDNJ positions?
The performance appraisal process and cycle for Rutgers nonaligned staff will be adopted and followed for all staff in nonaligned legacy UMDNJ positions. Going forward, the appraisals for staff in non-aligned legacy UMDNJ positions will be brought in line with the Rutgers cycle for nonaligned appraisals and be completed by April 30th each year. During this transition year, all performance appraisals for staff in nonaligned legacy UMDNJ positions will be completed in the appraisal cycle ending on June 30, 2013, including those for confidential support staff in legacy UMDNJ positions. Detailed communications of this change will be sent to staff in nonaligned legacy UMDNJ positions and to managers and supervisory staff responsible for conducting their appraisals.

Will the appraisal process for staff in aligned (union) positions change on July 1?
No. The performance appraisal process and appraisal tools for Rutgers aligned staff will continue to be followed in accordance with their respective collective negotiation agreements. There will be no change in the performance appraisal process and appraisal tools for staff in aligned legacy UMDNJ positions as defined in the applicable collective negotiations agreements.

I am a legacy UMDNJ employee with a medical condition and need an accommodation in order to perform my job. How do I arrange it?
Legacy UMDNJ faculty and staff employees should complete the Accommodation Request Form and submit it to their supervisor. The supervisor will discuss the request with the employee. Employees may also seek advice about accommodations and submit accommodation requests to the disabilities specialist in the Office of Employment Equity.

I am a legacy UMDNJ employee and have an accommodation in place. Do I need to renew my accommodation?
Legacy UMDNJ employees do not need to renew accommodations based on religion or disabilities that were established by the UMDNJ Office of Workplace Diversity. If you do not have a documented accommodation, talk with your supervisor or the disabilities specialist in the Office of Employment Equity to request an accommodation.

As a UMDNJ employee I reached my 25 years of pensionable service credit after December 1, 2007, and am eligible to enroll in the Wellness Program when I retire. Will I still be eligible for the Wellness Program when I retire?
Your grandfathered status as determined by State Health Benefits in regards to the retiree health benefits will not change due to the integration with Rutgers.

As a Rutgers legacy UMDNJ employee will I still be eligible to be paid out my unused sick time at retirement?
Yes, this policy, as governed by the NJ Division of Pensions and Benefits, is available to both legacy UMDNJ and Rutgers staff positions.

When will I receive information regarding my July 1 assignment from Rutgers (supervisor, location, and/or department)?
UMDNJ employees who are transferring to Rutgers on July 1 will only receive a letter with specific assignment information if there is a change in supervisor, location, and/or department. If there will be no change in these areas, the employee will not receive a second letter from Rutgers and should report to their currently assigned work location on July 1, 2013.

Do legacy UMDNJ faculty, staff, and students transferring to Rutgers on July 1 need a new ID card?
UMDNJ faculty, staff, and students transferring to Rutgers on July 1, 2013, will continue to use their existing UMDNJ ID cards to access legacy UMDNJ buildings and services until further notice. UMDNJ ID cards will be replaced with Rutgers RUconnection ID cards in the future. Information about when and where to obtain a RUconnection ID card will be provided at a later date.

Existing offices in Newark and New Brunswick that manage UMDNJ ID cards will continue to operate on July 1. Any questions regarding existing UMDNJ cards, changes to access levels, or replacement cards should be directed to these offices.

Legacy UMDNJ employees who require building access to current Rutgers facilities as part of their new roles should coordinate with their Rutgers departmental counterparts to obtain a guest ID with necessary access.