FAQ - Administration

New FAQ posted on July 30, 2013, are noted in orange. FAQ in black were submitted and answered prior to July 1, 2013, and remain here as archived items. For the most up-to-date information, visit the website of the department responsible for the topic area.


Due to the restructuring, I am now responsible for managing Rutgers and legacy UMDNJ departmental staff. How will I keep track of my budgets?
Until Rutgers is combined onto a single enterprise resource planning system (within the next two years), the university will continue managing budgets in both the Rutgers Integrated Administrative System and Banner. If you manage a budget within central services, you will be receiving communication from the Office of University Budget and Resource Studies. Please contact Andy Rosenau (arosenau@rutgers.edu) with further questions.

How can a legacy UMDNJ individual obtain building access to a Rutgers facility?
An individual who requires building access to current Rutgers facilities as part of his or her new role should have the department administrator contact the building access coordinator for his or her department so that access can be requested and assigned through the Division of Administration and Public Safety.

How can a Rutgers individual obtain building access to a legacy UMDNJ facility?
An individual who requires building access to legacy UMDNJ facilities as part of his or her new role should have the department administrator contact the building access coordinator for his or her department so that access can be requested and assigned through the Division of Administration and Public Safety.

After July 1, 2013, will employees who transfer from UMDNJ to Rutgers still be required to take the training required under the Corporate Integrity Agreement (CIA) between the federal government and UMDNJ?
Yes. Those employees who are now required to take the training as specified by this CIA will be required to continue their training. In addition, some legacy Rutgers employees will be required to take the training. Those individuals will receive additional information at a later date alerting them to this requirement.

What arrangements are being made for the purchase, lease, maintenance, and insurance of vehicles in departments that migrate to Rutgers?
Those units transferring from UMDNJ to Rutgers will continue to be responsible for their own vehicle needs, including purchasing, leasing, and maintenance. The Department of Risk Management at Rutgers provides registration and insurance for all university-owned vehicles and heavy equipment. For more information, see riskmanagement.rutgers.edu.

How does the integration affect Rutgers’ long-term strategic plan?
Rutgers’ strategic plan includes the schools and units of UMDNJ that are transferring to Rutgers. The integration is one of the recent significant milestones for Rutgers. Individuals from UMDNJ are participating in strategic plan discussions via advisory groups, surveys, interviews, and forums. For more information, see the Strategic Plan website.

When will the new Labor Management Committee be established?
The Restructuring Act requires that a Labor Management Committee (LMC) first be established within 60 days of the effective day of the law—July 1, 2013. While obligations related to the LMC do not begin until July, Rutgers administrators have already met with representatives of both Rutgers and UMDNJ unions. More concrete plans for the LMC will be announced as they are developed.

What mileage reimbursement rate will be in effect as of July 1, 2013?
To create uniform policies with the integration of Rutgers and UMDNJ, effective July 1, 2013, Rutgers will adopt the mileage reimbursement rate as set forth and determined by the IRS. The current IRS rate posted in R-2012-95, issued November 21, 2012, is $0.565. The Rutgers Policy Section 40.4.1, Paragraph I.5, will be revised to note the change to the IRS rate as of July 1, 2013.

How will the integration impact UMDNJ school budgets?
Rutgers and legacy UMDNJ budgets will be created through respective historical processes for FY14.